‍

‍

Full Registration Fee Includes:

• Conference materials
• Admission to the scientific sessions
• Admission to the exhibition and poster area
• Coffee and lunch breaks
• Welcome reception
• Gala Dinner

‍

Accompanying Persons Fee Includes:

• Welcome reception
• Gala Dinner

‍

‍

Payment options

‍

By Credit card

The preferred method of payment is payment by card online via our secure payment gateway.

‍

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

‍

Payment policy

Registration and full payment of fees will be compulsory for attending any of the Conference events.

‍

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the next fee registration will be automatically charged. An unpaid or only partially paid registration will not be considered as valid until it is fully paid.

‍

Confirmation

If you don’t receive an automatic confirmation reply within 24 hours, please contact the technical secretariat of the Conference: info@esrel2026.com

‍

Final Invoice

The final invoice will be issued based on details provided while registering (step Contact/Invoice details).

‍

Any change of such details is possible before the Conference is over and will be subject to a 15€ fee.

‍

If you need pro-forma invoice, we can provide one for you so you can process the payment within your institution administrative process. When we receive the payment receipt, we will issue the actual invoice.

‍

Registration Cancellation Conditions

Any bank charges incurred through reimbursement of cancelled participation will be charged to the participant.

‍

• Receipt of written cancellation by 14 March 2026: Full refund minus a 30€ handling fee.

• Receipt of written cancellation after 15 March 2026: 50% cancellation fee will apply, minus a €30 handling fee.
• Less than 30 days before the event 14 May 2026: 80% cancellation fee will apply, minus a €30 handling fee.
• Receipt of written cancellation after 15 May 2026: 100% cancellation fee will apply, minus a €30 handling fee.
  ‍

All cancellations and/or changes to registrations must be made in writing to the Conference secretariat via e-mail: info@esrel2026.com

‍

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

‍

For questions regarding registration, please contact the team directly:

info@esrel2026.com